Privacy policy (in JAPAN)

Our association shall fully recognize the social mission about all the private information protection that we handle and obey the personal right protection and laws and regulations regarding private information. Also, we establish the private information protection management system to shape the below policy and we all declare that we continue to improve it recognizing the cutting edge IT technology trend, changes in social requirements and management environment fluctuations.

  1. Our association shall acquire, use and provide private information regarding employees properly to perform our appraising duties legitimately and take actions not to handle private information over the scope necessary for achieving the usage purpose.
  2. We shall obey the laws, regulations, government policies and other policies regarding the private information protection.
  3. We shall infuse the management resources consistent with the reality of business and continue to improve the private information security system to protect against the risk of private information’s compromise, loss and damage by taking a reasonable security measures. We shall also take corrective measures immediately if things go wrong.
  4. We shall take the appropriate responses for complaints and consultations regarding the handling of private information immediately and faithfully.
  5. We shall review the private information protection management system on a timely and appropriate basis in consideration of the changes in our surrounding environment and continue to improve it.

Enacted on November 1st in 2013
Specified non-profit corporation Japan automobile appraisal association
Administrative director Kenmochi Junya

Contact

We accept your contact about the private information protection policy in the below address.

〒143-0016 Aichike building 4th floor, Omorikita 1-26-2, Ota-ku, Tokyo prefecture
Specified non-profit corporation Japan automobile appraisal association private information contact

E-mail address : customer@npo-jaaa.or.jp

※We respond to you in the next business days during Saturday, Sunday, public holidays, GW, summer vacation and the year-end and the new year holidays.

About the handling of the private information

  1. The usage purpose of our association’s handling of private information
    1. (1) The usage purpose of the private information (including information acquired from HP and E-mails) acquired directly from the identical person in writing
      We shall expressly specify the information to the identical person in writing in advance of acquiring it.
    2. (2) The usage purpose of the private information acquired other than the preceding method
      Classification The Usage purpose
      Customer information (user information etc.) To manage the usage history
      To respond to contacts
      Customer information (business partners etc.) To confirm the orders placed (Communication record etc.)
      Vehicle data needed to appraise it To perform the inspection duties properly

Make items known regarding the private information of the disclosed person

About the private information of the disclosed person that we maintain, our association responds to the identical person or its agent as below in the event that they notify, disclose the usage purpose, modify, add or remove the details, suspend, remove use, request to stop providing the information to the third party (hereinafter referred to as “request for disclosure etc.”).
  1. a) Name of the business enterprise
    Specified non-profit corporation Japan automobile appraisal association
  2. b) The person in charge of managing private information
    • The name of the person in charge: Ayako Ozaki
    • The assigned department: an executive office
    • Contact:customer@npo-jaaa.or.jp
  3. c) The usage purpose of all the disclosed persons’ information
    Classification The Usage purpose
    Customer information (user information etc.) To support users
    To manage the usage history
    To introduce our association’s service
    To respond to contacts
    Customer information (business partners etc.) To confirm the orders placed (Communication record etc.)
    Our association’s employee information To manage employee’s personnel and labor relations, duties, health and security
    Our association’s job applicant information To contact job applicants and manage our association’s recruiting duties
  4. d) Contact address for complaints regarding handling of the disclosed person’s private information
    〒143-0016 Aichike building 4th floor, Omorikita 1-26-2, Ota-ku, Tokyo prefecture
    Specified non-profit corporation Japan automobile appraisal association Contact for private information
    E-mail address:customer@npo-jaaa.or.jp
  5. e) Authorized private information protection organization
    Our association doesn’t belong to any authorized private information protection organization at present.
  6. f) Procedures for the private information disclosure request of the disclosed person
    1. 1) Contact address for the disclosure request
      Please request the disclosure for the above contact address handling the private information
    2. 2) Procedures for the disclosure request etc.
      1. ① After we received the application, our association sends the specified request form by mail.
        • In case of notifying the usage purpose: “the disclosed person private information usage purpose notification request form”
        • In case of disclosure: “the disclosed person private information disclosure request form”
        • In case you modify, add, remove the private information and request to suspend, remove the use and stop providing the information with the third party: “the disclosed private information modification and suspend on use request form”
      2. ② In case your agent asks for the information with the request form that was filled out by the identical person, please send the documents to verify that you are the legitimate agent and a postal money order for the fee needed (only in case that you request the notification and disclosure of the usage purpose) to the above private information contact address by mail.
      3. ③ After we received the above request form, we ask you about 2 items (For example, your telephone number and birth date etc.) from the private information that you registered on our association for your identity confirmation.
      4. ③ As a general rule, the reply is made to the identical person in writing (A sealed letter is sent.).
    3. 3) In case the agent asks for the disclosure etc., you need to show materials to verify your identity.
      In the event the agent asks for the disclosure etc., please enclose materials to verify that you are the agent and your identity. Only prefecture is included in the registered address information in each material and other information regarding the registered address should be painted in black.
      1. ① Materials to verify that you are the agent
        〈In case of the agent whom its identical person delegated about the disclosure request etc.〉
        Identical person’s authorization letter (original)
        〈In case the agent is the legal representative of the minor〉Either of below materials is needed.
        Family register
        Residence certificate ( with family relationship written)
        Other public documents to verify the authority of statutory representation
        〈In case the agent is the legal representative of the adult ward.〉Either of the below materials are needed.
        Certificate of matters to be registered about guardianship registration etc.
        Other public documents to verify the authority of statutory representation
      2. ② Materials to verify the agent
        • Driver’s license
        • Passport
        • Health insurance certificate
        • Residence certificate
        • Basic resident register card
    4. 4) The fee of 1000 yen is charged on the request to notify and disclose the
      usage purpose per request.
      (Please enclose a postal money order with the request you send to us.)